Friday, February 3, 2017

Business letter writing process, procedures and samples..

Wonder how to write business letter???   Do it carefully…
Business Letter is letter between one company to other, to the clients/customers or to other parties.  A business letter should be with clear purpose, pertinent, error free and formal. All business letters should be written on company letter head. Business letter is the correspondence between two companies or organizations. It should be written in letter pad of the organization that sends the business letter.
The business letter should contain the following elements:

1.       Heading:  
           
Heading is the letterhead with name, address, phone, letter number, references no etc. After that date

2.       Recipient Address:

Three to six lines below the date line on the left side the recipient address should written. The recipient address is composed of
a)      Address courtesy title and full name.
b)      Address Business title
c)       Business name
d)      Location.

3.       Subject:
It is the main title of the reason for writing the letter and for what the letter is related to.

4.       Greetings or salutation:
It is the formality of the business letter.  Greeting is done after the subject is addressed For example, Dear sir/madam, Sir/madam, Respected sir/madam.

5.       Body of Letter:
Body of the letter is the full description of the subject of the letter. It should be clear to the point and properly managed. Body consists of three phases:
a)      In the first part if previous letter relating to the matter was sent should be mentioned and made known.
b)      In second phase, the main subject should be addressed in effective manner. It is the heart of the letter.
c)       The third phase includes what sender (you) want clearly.

6.       Last greeting and closing: Two lines below the body, greeting and closing of the letter’s body is done.

7.       Signature: Immediately below the last greeting signature is done, signature must be hand written.
8.       Enclosures: Any type of copies, letters to other people, documents related to the letter are shown.


steps are indexed with Red number margin






                                                              

2 comments:

  1. Thanks so much. I've been fretting about how to start and this certainly gives me a great and easy place to technical paper presentation. Thanks again

    ReplyDelete